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4th Quarter BOARD MEETING - October 24 @ 6:00 PM
STONE CREEK CANYON HOA HOA News
Stone Creek Canyon HOA Memo
03/28/2024
Several questions and concerns were raised at the General Membership Meeting last month. This quick memo is just to provide information on those items. As always, please feel free to reach out to us with any additional questions or concerns you may have.
Garbage Container Labels
We verified with Ace Disposal that they have no restrictions on labeling the garbage containers. If you’d like to label your unit’s containers, we are requesting you use white stickers with black numbering. Please do not paint or write on the containers.
Traffic Study for Midland Drive
We reached out to Weber County in effort to see if it was possible to request a traffic study as it would pertain to entering and exiting the HOA, especially during rush hour and other times of high traffic flow. We were informed that all traffic studies are requested by Region Traffic Engineers, and then promptly received a response from a gentleman in this department. They are fully aware of the growing traffic problem on that stretch of Midland drive, and already have a project in the works. They are planning to start the project of widening Midland Drive in 2028.
Curb Address Numbers
The Board has pre-approved residents to have reflective address numbers painted on the curbs at the ends of the driveways if they wish to do so. This would be at the cost of the homeowner, and the requirements to be met for this project can be found on the Exterior Modifications Recommendations packet located in your homeowner portal under the Shared Documents tab.
This is the criteria to be met if you’d like to have this done:
- Reflective paint:
White background with black numbering
- 4” character height
- Centered at the end of the driveway
- Format is to include the building number and unit distinction. Example: 4495 #22A
Recommended Vendor:Grizzly Gutters and Exteriors (Josh – grizzlyguttersllc@gmail.com).
If a different vendor is desired, that’s no problem. Just ensure to include the vendor details in your Architectural Review Request for approval prior to painting. If there are multiple residents who’d like to coordinate to go in together and have their driveways done at the same time, Josh will discount the work for every 10 units.
Address Plates
The responsibility for the maintenance and repair or replacement of address plates is assigned to the respective homeowners. There have been objections to this, citing that the current address plates (originally installed during development) do not meet international fire or building code requirements and as such, should be the association’s responsibility to replace. I brought these concerns to a West Haven City Building Inspector who visited the HOA property to examine the plates and evaluate the concerns presented. His response stated that the plates were approved during the final development inspection, and do not need to be updated to meet the current code’s requirements. With this firmly established, the maintenance, repair and replacement of the address numbers will remain the responsibility of the homeowners as listed in the Maintenance Resolution. Furthermore, the inspector indicated it’s recommended that replacement address plates comply with the current code; but it’s not required, and the plates can be replaced like for like. The approved replacement options for homeowners to use meet these criteria, and the details for these products are provided in the Exterior Modification Recommendations packet.
Respectfully,
Alliance Property Management
STONE CREEK CANYON HOA HOA News
NOTICE OF ANNUAL MEETING OF OWNERS/MEMBERS OF THE STONE CREEK CANYON HOMEOWNERS' ASSOCIATION MEETING
01/25/2024
We will be holding the association's annual membership meeting and request that all owners do their best to attend. If you are unable to participate, please submit a signed proxy so that attendance requirements can be met. The meeting will be held in-person.
We are in need of people to serve on the Board. We encourage you to participate in the community and hope that you will consider becoming a Board Member. Board Member elections for two open positions will take place at this meeting. If you are interested in serving on the Board, but aren't able to attend the meeting, please reach out to our office.
Your Annual Membership Meeting will be held as follows:
Date: February 15th, 2024
Time: 6:30pm
Location: Stone Creek Canyon Clubhouse
Please plan to attend to ensure your interests are represented. If you are unable to attend, PLEASE SIGN and return the enclosed Proxy form to Alliance Property Management, give it to a current Board Member, or provide it to another homeowner who will be attending this meeting.
Respectfully,
The Stone Creek Canyon HOA Board
& Alliance Property Management
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Proposed Agenda
1. Roll Call / Quorum
2. Agenda
3. Meeting Notice
4. Previous Meeting Minutes
5. Management Report
6. Reserve Summary / Budget & Assessment
7. Member / Owner Questions & Comments
8. Election of Board Members
9. Adjournment
About STONE CREEK CANYON HOA
11/30/2023
Dear Valued Residents,
As the new year approaches, we want to provide everyone with a copy of the 2023 HOA budget. The monthly association dues for Stone Creek Canyon will increase $15 per month beginning January 1, 2023, making the total $250 per door. If you have autopayments set up for the current dues amount, please ensure to update the payment amount prior to 1/1/2023 to avoid any automatic late fees for the $15 difference. Please see below for an allocation breakdown of your individual monthly dues. $54.39 to Utilities $78.56 to Landscaping, General Maintenance, and Miscellaneous Costs $15.27 to Pool Operations $13.36 to Insurance $16.98 to Operating Expenses (Management Fees, Bank Fees, and Office Supplies) $71.44 to Reserve Funding Online payments can easily be made through your online owner portal. If you don’t already make your payments this way, we highly encourage looking into it. It’s a great tool to utilize that is safe and secure, convenient, and provides you with the ability to set up automatic account withdrawals for the recurring monthly dues payments, among so many other HOA and account-related things. If you have not already set up your portal, please feel free to reach out to our office, and we can send you a portal activation email. You can call our office at (801) 728-0454, or text us at (347) 934-2362. Want to pay with cash instead? You can pay with cash through our electronic cash payment option, which can be done at your nearest 7-Eleven, Walgreens, Walmart, or CVS stores. Just log into your portal account in the app and provide the barcode at the time of payment. Our website is a great resource when it comes to HOA information. On the Stone Creek Canyon HOA page, you can find the association’s governing documents, rules and regulations, insurance information, and also the HOA Board and General Membership Meeting schedule. Please visit: https://www.apmutah.com/stone-creek-canyon-hoa. Additionally, we have provided the current master policy insurance information in this packet for your reference. We encourage you to review these details with your insurance agent to confirm you have the proper coverage in place. If you have any questions or concerns regarding the information provided in this packet, please feel free to contact us. Thank you, and we look forward to continuing to work with your community. -Alliance Property Management & The Stone Creek Canyon HOA Board
Reminder: Homeowner Attestation - Tenant Provisions
08/22/2023
Hello homeowners!
This is just a reminder that the Homeowner Attestation signature page as well as the Homeowner Contact Information Sheet (and Tenant Contact Information Sheet, if applicable) for your property(ies) at Stone Creek Canyon HOA are coming due this Friday, 8/25/2023. If you have not already reviewed the original email sent out on 8/7/2023, please do so at your earliest convenience, and submit the requested forms/information to us before Friday to avoid a potential fine. I've attached a copy of the documents requested for reference.
*If you have already submitted the necessary documents, please disregard this reminder.*
As always, please reach out with any questions. Thank you!
Stevie Gillespie
Community Association Manager
Alliance Property Management
4655 S 1900 W Ste #6 Roy, UT 84067
(801) 784-6239
Stone Creek Yard Sign Reminder
08/15/2023
Hello-
This is a reminder of Rule II.4 which states: “No signs, banners, or stickers shall be erected or maintained upon any Lot, except for (i) one (1) “For Sale” or “For Rent” sign no larger than 12 square feet; (ii) signs required by legal proceedings; (iii) temporary signs (less than 48 hours); and (iv) home alarm signs, except home alarm signs can only be affixed to a front railing or a front window.”
There are several yard and flowerbed signs for home alarm systems, decorative purposes, etc. throughout Stone Creek Canyon that need to be removed from the ground and affixed to railings or windows instead. If not removed from the grounds upon our next inspection, a formal notice of violation will be posted to each unit where staked signs are still present.
Thank you.
The Stone Creek Canyon HOA Board
& Alliance Property Management
About STONE CREEK CANYON HOA
Stone Creek Canyon Homeowner Attestation - Tenant Provisions
08/07/2023
Hello Owners,
After auditing the occupancy information in our system for the units at Stone Creek Canyon, as well as reviewing the requirements of the HOA with the association Board, we are now requesting homeowners to provide an attestation of compliance with the HOA's owner and tenant-related provisions. Attached you'll find a notice with this attestation as well as the requested documents pertaining to the Stone Creek Canyon unit(s) that you own. Please review the attached notice as soon as possible and return the required forms by the deadline provided therein (8/25/2023).
As always, please reach out with any questions you may have. Thank you.
Respectfully,
The Stone Creek Canyon HOA Board
& Alliance Property Management
Association Dues Payment Options
06/22/2023
Dear Owners,
We have been made aware of some changes to the payment processing platform within our business software, AppFolio. They have let us know that they will be implementing a change to the processing of eCheck (ACH) payments. Beginning July 31, 2023, they will no longer waive the resident eCheck transaction fee. This means that payments made through your online portal by using your bank’s routing and account numbers will now be charged a processing fee. This makes the fee breakdown for online payments as follows:
Credit Card: 3.49% of total transaction amount
Debit Card: $9.99 per transaction
eCheck (ACH): $2.49 per transaction
To avoid these fees, you are welcome to bring or mail a check, cashier’s check, or money order to our office located at 4655 S 1900 W Ste 6 in Roy. Another option is to set up bill pay through your bank. This will allow your bank to automatically send us a check every month while avoiding the eCheck fee AppFolio would apply to electronically process your checks. If you go this route, just provide our office address to your bank, and let them know to include your property address on the checks so we can apply the funds appropriately once we receive them.
If you have any questions about this change, please reach out to our office at (801) 728-0454 or info@apmutah.com.
Thank you.
Alliance Property Management
important insurance information - flood insurance
04/10/2023
Hello Residents,
It seems we are finally reaching Spring! With this, however, come the worries of flooding and damage. Due to the record-breaking amount of snow the state has received this Winter and Early Spring, and the rising temperatures now upon us, we wanted to reach out regarding the possible flooding that could occur.
The unprecedented amount of snowfall this season has left the ground entirely saturated. In low lying areas and places where the underground water tables are closer to the surface, flooding is already being seen. Crawlspaces and basements will bear the brunt of the flooding, and as such, we highly encourage the addition of sump pumps if there aren't any already installed in your home. Also, we recommend ensuring that you are getting as much snow and water away from your unit as possible. Place sandbags where needed, and check window wells to ensure they are cleared.
Each HOA has different maintenance responsibilities. Please refer to your association's governing documents (CC&Rs or Maintenance Resolution, if applicable), which can be found in your homeowner portal under "Shared Documents." Also, the HOA's master insurance policy certificate with an attached owner letter providing guidance on additional coverage needed can be found in your homeowner portal, as well. We definitely recommend reviewing these documents with your insurance agent to ensure you are adequately covered.
If you have specific questions on which components of your home fall under the HOA's umbrella of responsibility or your own that may be unclear in the governing documents, please feel free to reach out to us at info@apmutah.com, and we can look into the details. Additionally, here is the link to an interactive tool that may help you better evaluate your home's location and vulnerability to flooding based on established flood zones: https://floodhazards.utah.gov/property-owners/
Thank you! Alliance Property Management
NOTICE OF 2023 ASSOCIATION DUES INCREASE
NOTICE OF 2023 ASSOCIATION DUES INCREASE
November 30, 2022
Dear Valued Residents,
As the new year approaches, we want to provide everyone with a copy of the 2023 HOA budget. The monthly association dues for Stone Creek Canyon will increase $15 per month beginning January 1, 2023, making the total $250 per door. If you have autopayments set up for the current dues amount, please ensure to update the payment amount prior to 1/1/2023 to avoid any automatic late fees for the $15 difference.
Please see below for an allocation breakdown of your individual monthly dues.
$54.39 to Utilities
$78.56 to Landscaping, General Maintenance, and Misc. Costs
$15.27 to Pool Operations
$13.36 to Insurance
$16.98 to Operating Expenses
$71.44 to Reserve Funding
Online payments can easily be made through your online owner portal. If you don’t already make your payments this way, we highly encourage looking into it. It’s a great tool to utilize that is safe and secure, convenient, and provides you with the ability to set up automatic account withdrawals for the recurring monthly dues payments, among so many other HOA and account-related things. If you have not already set up your portal, please feel free to reach out to our office, and we can send you a portal activation email. You can call our office at (801) 728-0454, or text us at (347) 934-2362. Want to pay with cash instead? You can pay with cash through our electronic cash payment option, which can be done at your nearest 7-Eleven, Walgreens, Walmart, or CVS stores. Just log into your portal account in the app and provide the barcode at the time of payment.
FIREWORK RESTRICTIONS IN EFFECT
Stone Creek Canyon Board Directive Effective June 29, 2022
Dear Residents,
Due to the increased fire risks associated with the continuing drought, as well as consideration of the measures being taken elsewhere within the state of Utah, the Board, in conjunction with Alliance Property Management, has come to the determination that all usage of any type of fireworks, sparklers, etc. will be prohibited anywhere within the association for the remainder of the summer season of 2022.
If complaints are received declaring firework usage by residents and/or their invitees, and details have been provided as to the unit they are associated with, then a notice of violation as well as a fine will be posted to that unit.
Please be considerate of the Board’s intentions surrounding this temporary prohibition of firework usage within the association, as they are to assist with the assurance of safety for everyone and community preservation during these hot and dry times.
This directive only applies to the summer season of 2022, effective June 29, 2022, and will be invalid any time thereafter unless reevaluated for reinstatement next calendar year.
Thank you for your attention to this matter, and your commitment to the well-being of the Stone Creek Canyon community!
Respectfully,
Stone Creek Canyon Board &
Alliance Property Management
Follow Up From Annual Membership Meeting
Additional Information - Address Placard Lights
There have been numerous discussions with many residents about the shared concern for the visibility of the address placards throughout the association. After several months of brainstorming, researching, deliberation, product testing, and follow-up, a determination has been made by the Board regarding this matter. The Board has approved the installation of specified lighting to make the address placards more visible at night, and the product link is below. If you would like to install a light above your address placard, this is the product that you are able to use. It comes with a bracket and mounting screws so that it can easily be secured to the wall directly above the placard but requires no hard wiring.
This light is also noted in the Improvement Recommendations document that can be found on the Stone Creek Canyon HOA page of our website (https://www.apmutah.com/stone-creek-canyon-hoa), for future reference.
We appreciate everyone's patience and understanding while researching the best solution for our community. If you have further questions, please reach out to Alliance Property Management.
